Social Media

Communications Toolkit

Social Media

Communications toolkit
Guidelines
hands holding mobiles

 

Social media can be an incredibly valuable way to communicate within our communities, chaplaincies and across the wider diocese.  It is also a very useful place to establish and build on relationships ecumenically and with other relevant organisations and charities.  However, it is vital to ensure that you have a considered approach to using it.  

 
letters of grow held up my people

Growing community

Guiding principles on how to grow your audience and engagement on social media.
Grow here
 
back of a mobile phone and emoji

General Guidelines

Guiding principles to aid your social media usage.
Maximise your social media
 
close up of a hand on a keyboard

The Church of England Guidelines

Very useful guidelines to ensure your follow for best practice.
Read here
 
mobile phone with icons

Creating social media accounts

Overview of how to go about setting your chaplaincy up.
Explore here
 

GDPR

Obtaining consent before filming or photographing individuals within a chaplaincy setting is a fundamental ethical and legal requirement. In Europe, individuals have the right to know how their images will be used and for what purposes. Remember too that most social platforms now have introduced Terms which state that they own all content posted on their platform, so you essentially lose control over it.  As such, clear and transparent communication is essential when seeking permission, and individuals should be made aware of their rights in accordance with GDPR.

GDPR Compliance: The General Data Protection Regulation 2018, has set a robust framework for data protection across the European Union. When it comes to filming and photography in chaplaincies, GDPR compliance is crucial.  The diocese strongly advises chaplaincies to become familiar with and to comply with their local countries laws. 

Here are a few considerations:

  1. Purpose: Clearly define the purpose for capturing images within the chaplaincy's premises. Whether it's for promotional materials, documentation, or any other purpose, specifying the intended use ensures compliance with GDPR's principle of purpose limitation.

  2. Data: Collect only the data necessary for the specified purpose. Avoid capturing more information than required to protect the privacy of individuals featured in the visuals.

  3. Security: Implement adequate security measures to protect the captured data. Whether stored digitally or in physical form, all images and footage must be safeguarded to prevent unauthorised access.

  4. Data Subject Rights: Respect individuals' rights granted under GDPR, including the right to access, rectify, or erase their personal data. If an individual requests the removal of their image, the chaplaincy should comply promptly.

  5. Consent: Maintain a systematic approach to consent management. Keep records of obtained consents, detailing the purpose, date, and method of obtaining consent. Regularly review and update consents as needed.

GDPR compliance in European chaplaincies demands careful attention. By adhering to the principles of informed consent and GDPR, chaplaincies can not only capture the essence of their community but also demonstrate a commitment to respecting the privacy and rights of individuals.

Striking a balance between capturing content and legal responsibility ensures that the capturing stories within Diocese in Europe chaplaincies are shared ethically and responsibly.