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Who to contact?

Advice for diocesan clergy, readers and church officers

The Bishop’s Staff Meeting and the Diocesan Synod have, for some years, encouraged stable and sustained priestly ministry by chaplains and priests-in-charge. However, the turn-over of diocesan clergy remains high, and the unusual structure of the Diocese therefore gives rise to many questions. The Diocesan Handbook provides a great deal of detailed advice on many different subjects. All the diocesan clergy are encouraged to become familiar with it. However, since the Handbook deals with topics in some depth, this list has been compiled to give to the clergy, readers and church officers a quick reference list of who to contact with a query.
Contacts given here are either a ‘first port of call’ or the person officially responsible. The Diocesan Secretary, Assistant Diocesan Secretary or the Bishop’s Chaplain can easily direct telephone or email queries to the appropriate person. But, where a reference to the Diocesan Handbook is given, please read the relevant text before contacting the person listed here. The Diocesan Handbook is available on the diocesan website.
Routine queries should not be directed to the bishops or their personal staff, except where specified here or where queries touch on their personal ministries.
Email contact details can be found in the Diocesan Yearbook and on the Diocesan website.

Subject

First contact . . .

Annual Chaplaincy Accounts (L7)

Finance Officer

Annual Chaplaincy Meeting  [see Church Representation Rules (2001), p.7, Diocesan Handbook p.12]

Diocesan Secretary

Annual holidays (C5)

Clergy to inform Suffragan Bishop / Archdeacon

Annual Review of Stipend (J7):  see Forms below

Archdeacon

Appointments (D):

  • general advice
  • advice on procedures

 

  • Archdeacon
  • Asst Diocesan Secretary

Archbishop of Canterbury’s Permission to Officiate:

  • applications
  • renewals

 

  • Suffragan Bishop
  • Asst Diocesan Secretary

Archives, Diocesan

Guildhall, London (contact:  Stephen Freeth)

Assistant Chaplains, appointment of (D24)

Asst Diocesan Secretary

Bishop’s Council: membership and agenda (H3)

Diocesan Secretary

Bishops:  invitations to bishops from other Dioceses (C1j)

Bishop’s Chaplain

Bishops’ correspondence

Personal Asst of relevant Bishop

Bishops’ Pastoral Visits, diary arrangements (C1i) and liturgical arrangements

The bishops’ diaries are planned —
in December for the following July to December
in June for the following Jan to June

Check Bps’ plans in the archdeaconry with archdeacon before contacting —

  • Bishop:  Bishop’s Chaplain
  • Suffragan Bishop:  Bishop David’s PA

Bishops’ liturgical arrangements
  • Bishop:  Bishop’s Chaplain
  • Suffragan Bishop:  Bishop David’s PA

Books and Registers (F10)

Archdeacon

Cathedral Chapter

Dean or Chapter Clerk (c/o Diocesan Office)

Cemeteries and Burial Plots (F5)

Archdeacon

Chaplaincy Church Councils [see Church Representation Rules (2001), p.14, Diocesan Handbook p.13]

Diocesan Secretary

Chaplaincy houses, including furniture and fittings (F3; J8)

Archdeacon

Subject

First contact . . .

Child Protection: Policy and Procedure: see Forms below

Diocesan Child Protection Officer (c/o Diocesan Office)

Christian initiation [Baptism, Confirmation, Reception into the CofE, Affirmation of Faith (B6-9)]

  • general queries
  • returns of names


  • Bishop’s Chaplain
  • Diocesan Secretary

Church buildings, churchyards and cemeteries, ornaments:

  • faculties for change or sale (F2)
  • minor repairs and redecorations (F9)


  • Diocesan Secretary (for Faculty Advisory Comm)
  • Archdeacon

Churches in Communion (Anglican Communion, Old Catholic, Porvoo)

Suffragan Bishop or Bishop’s Chaplain

Churchwardens:  see Forms below

  • General
  • Resignation (E1k)

 

  • Diocesan Secretary
  • To the Bishop in writing, 2 months notice

Collections / Alms at Episcopal Services (B9g, L6)

Finance Officer

Common Fund

Finance Officer

Communications:

  • General, Emergency, Press advice
  • Committee

 

  • Diocesan Communications Officer
  • Diocesan Secretary (Chairman)

Communion before Confirmation (B10): see Forms below

Bishop’s Chaplain

Conditions of Service (J7), during Appointment procedure

Archdeacon

Confirmation (B6e-g and also C1i-j)

As a matter of policy the Bps are always willing to confirm

— during a visit incl candidates from a nearby chaplaincy (B7f)

— candidates aged seven and above (B7e)

When a confirmation is wanted:

1 Consult Archdeacon to check on plans in region

2 Send request to Bishop’s Chaplain or Suffragan Bp’s PA

3 If it is suitable date is not possible approach one of hon asst bps direct.  But the Bishop must be contacted for approval of an invitation to other retired or serving bishop.  In these cases the chaplaincy bears the cost of travel etc for the visiting bishop

Confirmation returns: see Forms below

Available from and returned to Diocesan Secretary

Consecrated oils (B9d, B14)

Suffragan Bishop or Bishop’s Chaplain

Constitutional queries:

  • Diocesan Constitution
  • Chaplaincy Constitutions (J3)
  • local law

 

  • Diocesan Secretary
  • Bishop’s Chaplain
  • Archdeacon

Continuing Ministerial Development (CMD)

Archdeacon for advice and possible grant towards

Deliverance Ministry (B12)

Revd Michael Selman Aquitaine

Development Fund

Diocesan Secretary

Diocesan Board of Finance

Diocesan Secretary (secretary of DBF)

Diocesan Cycle of Prayer

Bishop’s Chaplain

Diocesan Handbook

Diocesan Secretary

Diocesan Mailout (normally Feb, June, Nov)

Diocesan Secretary

Diocesan Synod (and its Standing Committee)

Diocesan Secretary (as secretary of the Synod)

Diocesan Yearbook

Diocesan Secretary (editor)

Distribution of Communion (B4): see Forms below

Archdeacon

Ecumenical bodies / regional contacts

relevant Archdeacon

Ecumenical Canons (B25): see Forms below

Suffragan Bishop

Subject

First contact . . .

Electoral Roll [see Church Representation Rules (2001), p.1, Diocesan Handbook p.12]

Diocesan Secretary

Establishment of a new Chaplaincy (J2)

Diocesan Secretary (as secretary of the Diocesan Synod)

European Anglican

Diocesan Communications Officer (editor)

Faculty [Bishop’s Faculty] (F7)

Diocesan Secretary (for Faculty Advisory Comm)

Fees (marriages and funerals)

Archdeacon

Finance:

  • General
  • Board of Finance

 

  • Finance Officer
  • Diocesan Secretary (Secretary of DBF)

Financial questions relating to Conditions of Service or Chaplaincy accounts

Archdeacon, Finance Officer

Forms

See last page of this document

Friends of the Diocese in Europe

Secretary to the Friends (c/o Diocesan Office)

Gift Aid (G12): see Forms below

Finance Officer

Healing:

  • Ministry
  • liturgical forms

 

  • Revd Michael Selman Aquitaine
  • Bishop’s Chaplain

Health Insurance (M3)

Asst Diocesan Secretary

Holiday cover:

  • General advice (C5c)
  • Bishop’s Permission (C5d)

 

  • Archdeacon or Suffragan Bishop
  • Asst Diocesan Secretary

Honorary assistant bishops

Bishop’s Chaplain

Induction and Training (C8)

Director of Training

Institutions and Licensings (C7):

  • fixing date
  • liturgical templates

 

  • relevant Bishop or Archdeacon
  • Bishop’s Chaplain

Insurance (Accident)

Diocesan Secretary

Interment of ashes (B24; F7)

Diocesan Secretary (for Faculty)

Lay ministries:  Readers and Readers in training (E3), and Licensed (E4) and Diocesan (E5) lay workers

Suffragan Bishop (as Warden of Readers)

Liturgical queries and advice

Diocesan Liturgical Officer

Local Ministry Plans (C13f)

Suffragan Bishop

Marriage (B15): general advice and applications: see Forms below

Bishop’s Chaplain

Memorials or inscriptions (F8)

See Bishop’s Faculty above

Ministry of women priests:

  • policy (C9) and general advice
  • pastoral concerns

 

  • Bishop’s Chaplain
  • Bishops Adviser for Women’s Ministry

Ministry Team

Suffragan Bishop (chairman)

National Insurance Contributions

Finance Officer

Ordinands:

  • enquiries, selection and training
  • financial queries

 

  • Diocesan Director of Ordinands
  • Diocesan Secretary

Ordination Fund

Finance Officer

Pastoral problems

Archdeacon in the first instance

Pensions (Clergy and Licensed Lay Workers)

Diocesan Secretary

Post Ordination Training

Diocesan Director of Training

Preaching, Ministry of (B5)

Suffragan Bishop

Publications (esp European Anglican, Diocesan Handbook, Diocesan Yearbook, Development Report, Synod papers etc)

Diocesan Secretary

Reservation of the Blessed Sacrament (B13c)

See Bishop’s Faculty above

Reordering of churches

Diocesan Liturgical Officer

Subject

First contact . . .

Resignations:

  • Clergy (D5a)
  • Churchwardens (E1k)

 

  • 3 months notice in writing to the Bishop
  • 2 months notice in writing to the Bishop

Retreats (C5e)

Archdeacon or Retreat Association

Sabbatical leave for clergy and licensed lay assistants:

  • general advice
  • formal approval


  • Archdeacon
  • Suffragan Bishop

Sick cover (C6)

Churchwardens responsible, but inform Archdeacon and Suffragan Bishop

St Luke’s Hospital for the Clergy (M2)

Medical Officer of St Luke's (Diocesan Secretary in cases of emergency)

Stewardship (L11)

Finance Officer

Synodical queries:

  • Archdeaconry synods
  • Diocesan Synod

 

  • relevant Archdeacon
  • Diocesan Secretary

Training resources

Diocesan Director of Training

Treasurers (chaplaincy council), advice: see Forms below

Finance Officer

Trusts (F4)

Diocesan Secretary

Vacancies (D):

  • procedures
  • financial queries
  • locum duty (J12)

 

  • Asst Diocesan Secretary
  • Archdeacon
  • Churchwardens contact Asst Dio Secr

Visitations (G2):

  • Episcopal
  • Archdeacon’s

 

  • Bishop’s Chaplain
  • relevant Archdeacon

Wills and Bequests (L9): see Forms below

Diocesan Secretary

Forms available from the Diocesan Secretary or the Diocesan Website (in progress)

Office . . .

Name . . .

Assistant Diocesan Secretary

Mrs Jeanne French Diocesan Office London

Bishop’s Chaplain and Research Assistant

The Revd Howell Sasser Bishop’s Lodge Worth

Bishop’s Personal Assistant

Miss Catherine Butler Bishop’s Lodge Worth

Bishop’s Adviser for Women’s Ministry

The Revd Ulla Monberg c/o Diocesan Office London

Diocesan Director of Training

The Revd Ulla Monberg c/o Diocesan Office London

Diocesan Director of Ordinands

The Revd William Gulliford c/o Diocesan Office London

Diocesan Secretary

Adrian Mumford Diocesan Office London

Finance Officer

Nick Wraight Diocesan Office London

Suffragan Bishop

Bishop David Hamid Diocesan Office London

Suffragan Bishop’s Personal Assistant

Ms Frances Hiller Diocesan Office London